Ask for Comments from Boss via Email
Why Asking for Comments Matters
In today’s fast-paced work environment, feedback plays a crucial role in professional development. A well-constructed email requesting comments can mean the difference between receiving constructive insights or being overlooked. However, many people fear they’ll come off as needy or demanding, especially when requesting feedback from higher-ups.
Here’s where it gets tricky: How do you show urgency without sounding demanding? You want timely feedback, but you also respect your boss’s time. Balancing these elements is crucial to getting a productive response.
The Subject Line: Grabbing Attention
Think of your subject line as the hook. Your boss likely gets hundreds of emails a day, and the subject line is your first and perhaps only chance to get their attention. A weak subject line may lead to your email being lost in the sea of unread messages. So how do you craft a good one?
Subject lines that work:
- “Your feedback needed on [Project Name]”
- “Quick input request on [Task Name]”
- “Comments on [Topic]: Would love your insights!”
What to avoid:
- “Urgent: Need feedback NOW”
- “Can you help?”
- “Follow up on my last email”
Keep the subject direct, specific, and respectful. Show that you value their opinion without making it seem like a pressing emergency unless it genuinely is.
Body of the Email: Clear, Concise, and Considerate
Now that you’ve nailed the subject line, it’s time to focus on the email body. Start by acknowledging their expertise. This sets a positive tone right from the get-go. Here's a structure you can follow:
Opening: Politely greet your boss and mention something positive about their previous feedback or involvement. This not only shows that you’re engaged but also demonstrates your appreciation for their input.
- Example: “I hope this email finds you well. Your previous insights on the [project/task] were incredibly helpful, and I wanted to follow up with a request for some additional comments.”
Purpose: Clearly state why you’re reaching out. Keep it short and to the point.
- Example: “I’ve made some adjustments based on your last round of feedback and would love your input on the following sections...”
Specific Ask: Instead of asking for general comments, be specific about what you need. This helps streamline their response.
- Example: “Could you please share your thoughts on the budget breakdown in Section 2? I’m particularly keen to hear if the projected costs align with your expectations.”
Closing: End with gratitude and a timeline for their response.
- Example: “I truly appreciate your time and expertise. If possible, could you provide feedback by [specific date]? Thank you in advance!”
Timing: When to Send Your Email
Believe it or not, when you send the email is just as important as how you word it. Studies suggest that emails sent earlier in the week, particularly on Tuesdays or Wednesdays, tend to get better responses. Avoid Fridays or late in the day, as your message could get lost in the weekend shuffle.
Following Up: How to Nudge Without Nagging
You’ve sent your email, but what if your boss hasn’t replied? It’s time for a follow-up. Here’s the delicate part: how do you follow up without annoying them? The key is to remain polite and professional while reiterating the importance of their feedback.
A well-crafted follow-up could look like this:
- Subject: “Quick follow-up on [Project Name] – Would love your input!”
- Body: “I know you’re busy, but I wanted to check in on whether you had a chance to review my previous email regarding [project/task]. Your feedback is really valuable, and I’d love to incorporate it into the next phase. Thanks again for your time!”
If you still haven’t heard back after a reasonable time, consider whether another method of communication might be more effective. Some managers prefer face-to-face discussions or a quick call over endless email chains.
What NOT to Do
Asking for comments can feel intimidating, but there are some clear pitfalls to avoid. Don’t be overly casual, especially if the feedback concerns an important project. Starting an email with “Hey!” or using slang can come across as unprofessional.
Similarly, don’t apologize excessively. Saying things like “Sorry to bother you” or “I hope I’m not being a pain” undermines your confidence and professionalism. Instead, show appreciation for their time and input.
Finally, avoid being vague. Asking for “general feedback” might not get you the detailed response you’re hoping for. Being specific in your ask not only shows that you’re organized but also helps your boss focus their comments.
Real-World Examples: Success Stories
Take this example from a tech startup: Sarah, a project manager, needed urgent feedback on a product proposal. Instead of waiting until the last minute, she sent a concise email a week in advance with a specific request: “Could you review the projected timeline in Section 3? I’m particularly interested in whether the deadlines align with your expectations for the upcoming launch.” Her boss appreciated the clarity and provided detailed comments that shaped the final proposal.
In contrast, John, another manager in the same company, waited until the day before a major presentation to ask for feedback. His email was vague and apologetic, and as a result, his boss couldn’t provide the level of input that was needed in time.
Wrapping It Up: The Final Touch
Once you’ve received your boss’s comments, don’t forget to follow up with a thank-you email. This reinforces a positive working relationship and shows that you value their time and expertise.
- Example: “Thank you so much for your detailed feedback on the budget breakdown. Your suggestions have been incredibly helpful, and I’ve made the necessary adjustments. I’ll be sure to keep you updated as we move forward with the next phase.”
Sample Email Template
| Section | Example Text |
|---|---|
| Subject Line | Quick input request on budget proposal |
| Opening | I hope you’re doing well. I’m reaching out to get your input on the budget section of the proposal we discussed last week. Your previous feedback was really insightful, and I’d appreciate your thoughts on the revised figures. |
| Specific Ask | Could you review the cost projections and let me know if they align with your expectations? I’m particularly interested in Sections 3 and 4, where we adjusted the marketing budget. |
| Closing | Thanks so much for your time. If possible, I’d love to incorporate your feedback by [specific date]. Looking forward to your thoughts! |
By crafting a thoughtful, specific, and well-timed email, you’ll not only increase the likelihood of receiving useful feedback but also strengthen your professional relationship with your boss.
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