Sample Statement of Work (SOW) for Software Development

Introduction A Statement of Work (SOW) is a critical document in project management that outlines the scope of work, deliverables, and responsibilities for a software development project. This document serves as a foundational agreement between the client and the development team, ensuring that both parties have a clear understanding of the project's requirements and expectations.

Project Overview The project involves the development of a custom software solution to address specific business needs. This SOW outlines the project's objectives, scope, deliverables, timeline, and payment terms.

Objectives

• To develop a software solution that meets the client’s specific needs and requirements.
• To deliver a user-friendly, reliable, and scalable product.
• To complete the project within the agreed timeframe and budget.

Scope of Work The scope of work includes the following key areas:

1. Requirements Gathering

   • Conduct meetings with stakeholders to gather and document requirements.
   • Analyze existing systems and processes to identify areas for improvement.

2. Design and Architecture

   • Develop a detailed software design and architecture plan.
   • Create wireframes and prototypes to visualize the user interface and user experience.

3. Development

   • Code the software according to the approved design.
   • Implement features and functionality as per the requirements document.

4. Testing

   • Perform unit testing, integration testing, and system testing.
   • Conduct user acceptance testing (UAT) with the client.

5. Deployment

   • Prepare the software for deployment in a live environment.
   • Provide necessary documentation and training for the client’s team.

6. Maintenance and Support

   • Offer post-launch support to address any issues or bugs.
   • Provide updates and enhancements as needed.

Deliverables

• Requirements Document: Detailed documentation of the project requirements.
• Design Specifications: Wireframes, prototypes, and design documents.
• Software Code: The final software product, fully functional and tested.
• User Documentation: Manuals and guides for end-users.
• Training Materials: Resources and training sessions for the client’s team.

Timeline The project will be completed in phases, with the following estimated timeline:

• Requirements Gathering: 2 weeks
• Design and Architecture: 3 weeks
• Development: 8 weeks
• Testing: 4 weeks
• Deployment: 2 weeks
• Maintenance and Support: Ongoing

Payment Terms Payment will be based on the completion of project milestones:

• Initial Payment: 20% upon project kickoff
• Design Completion: 30% upon approval of design specifications
• Development Completion: 30% upon completion of development
• Final Payment: 20% upon successful deployment and acceptance

Assumptions

• The client will provide timely feedback and access to necessary resources.
• Any changes in scope will be managed through a formal change request process.
• The development team will use industry-standard tools and practices.

Exclusions The following are not included in the scope of this project:

• Integration with third-party systems not specified in the requirements.
• Customizations beyond the agreed-upon features and functionality.
• Ongoing support beyond the agreed maintenance period.

Signatures By signing this document, both parties agree to the terms and conditions outlined in this SOW.

Client Representative: Name:
Title:
Signature:
Date:

Development Team Representative: Name:
Title:
Signature:
Date: